Travel for UM Employees & Students

It is the policy of the University that all reasonable and necessary expenses for official travel incurred by University employees are reimbursed according to the laws of the State of Mississippi.

If you are employed by The University of Mississippi or a student of The University of Mississippi, please visit the links below for Travel guidelines. If you are not affiliated with the University, please visit Account Payable’s page for Third Party Travel.

Please email travel@olemiss.edu with any questions about employee travel.

Travel Forms are assigned by the traveler’s last name.

Cindi Crocker: A-L

Madison Lorenzo: M-Z

UM Employee Travel Record

View your personal travel online with your Web ID

Travel Guidelines

Choosing Transportation
Airline Travel Policy Airport Parking -This is an optional service benefit for UM employees and is not required for employee travel.	Instructions for Obtaining Airline Quotes The University of Mississippi does not advance funds nor reimburse funds for personal flight credits.
International Travel Policy	International Travel Approval Form How to convert Foreign Currency for International Travel From Note:- CDW/LDW insurance must be purchased when renting a vehicle for international travel.
Lodging Policy
Meal Reimbursement Policy	Meal Reimbursement – How to find the rates MEAL RATES–MAXIMUM DAILY MEAL ALLOWANCE Effective February 14, 2024, travelers should use the link gsa.gov/travel/plan-book/per-diem-rates to calculate daily meal totals. How the meals are divided for domestic travel will not be used. The maximum daily meal allowance is not to be exceeded. Please note: the domestic travel first and last day travel amounts that are listed on the website must not be exceeded and are calculated at 75% of the daily rate. Standard rate applies for all locations without specified rates and should not be exceeded. Approximate destinations should be clearly indicated on Travel Authorization and Travel Reimbursements for the Travel Team to audit trips accurately. Meal Reimbursement – Effective 10/01/2022 – 02/13/2024
Online-Conferences
Private Vehicle Policy	Mileage Reimbursement Authorization Form One way Mileage from Oxford How to Calculate Mileage – If trip destination is not listed on the One Way Mileage page, use Google Maps to determine the most direct, practical route.Rental VS Personal Car Expense Calculator Effective 1/1/2025 Mileage Rate – $0.70 (Seventy Cents) 1/1/2024 to 12/31/2024 Mileage Rate – $0.67 (Sixty-seven Cents)
Rental Car Policy	Note:- CDW/LDW insurance must be purchased when renting a vehicle for international travel. In-State Contract Rental Car Contracts Out-of-State Contract Rental Car Contracts
State Travel Agency Policy	State Contracted Travel Agencies
Student Group Travel Policy
Travel Advance Policy
Travel Authorization Policy	Travel Authorization Form and International Travel Approval Form Travel Authorization Instructions
Travel Reimbursement Policy	Travel Reimbursement Forms Instructions for Travel Reimbursement
Waiver Request Policy	Pre Travel Waiver Request Form Post Travel Waiver Request Form