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Office of Procurement Services
The University of Mississippi

Vendors

Please allow one week for processing vendor applications and forms. 

New Vendors

We are happy to hear that you would like to become a vendor with The University of Mississippi! Please find the necessary vendor forms below. You will need to download, complete, sign, save, and then upload the forms. After the forms are processed, you will receive a “Welcome” email with your unique vendor number. Please reach out to vendors@olemiss.edu or call Beth Palmer at (662) 915-7201 with any questions you may have. We look forward to doing business with you!

Current Vendors

The University of Mississippi is excited to be working with you! From time-to-time you will need to make updates to your vendor account, or sometimes we may request updated forms. When updating your account, we will request the same forms for new vendors be submitted for updates. Please find the necessary vendor forms below. You will need to download, complete, sign, save, and then upload the forms. Please reach out to vendors@olemiss.edu or call Beth Palmer at (662) 915-7201 with any questions you may have.


Vendor Application (United States Companies and Citizens)

Please complete the vendor application below for United States companies and individuals. Forms will no longer be accepted via email and must be uploaded to the Vendor Application Submission Portal at the link below. Please email vendors@olemiss.edu for assistance.

 

If you are a current vendor, we may be contacting you via the information on your vendor record with the University to verify updates submitted for your vendor account.

 

*July 1, 2024: We will no longer accept W9s or old Accounts Payable forms. A new vendor application will be required.

 

Vendor Application (download and save PDF)

Vendor Application Submission Portal


Vendor Application (International Companies)

Please complete the W-8BEN-E below for international companies. Forms will no longer be accepted via email and must be uploaded to the Vendor Application Submission Portal at the link below.  International wire and United States ACH payment forms are also available below. Please email vendors@olemiss.edu for assistance.

 

W8-BEN-E (download and save PDF)

International Wire (download and save PDF)

United States ACH (download and save PDF)

Vendor Application Submission Portal


Vendor Application (Non-United States Citizens)

UM University departments, please visit Human Resources’ site at  https://hr.olemiss.edu/form13/ to complete the required vendor form. If the vendor is not receiving a check payment, please complete either the International Wire form or United States ACH form and submit it to the Vendor Application Submission Portal link below.

 

International Wire (download and save PDF)

United States ACH (download and save PDF)

Vendor Application Submission Portal


Vendor Resources

All purchases are governed by the University of Mississippi (“UM”) Terms and Conditions.

 

Please visit the links below to familiarize yourself with our purchasing requirements:

 

The University Department Directory can be found at https://olemiss.edu/departments/.


Vendor Parking

If a vendor is in a vehicle with a company logo painted on it, they do not need a vendor pass but only need to park in a legally marked space.  It is only when they do not have a company logo on their vehicle that they must get a permit.

 

All vendors in unmarked vehicles are required to register with the Department of Parking & Transportation (DPT) and display a parking permit. They will not be permitted to park in residential designated parking places or in parking spaces otherwise reserved by special posted signage (except they will be allowed to park in service vehicle only places) but will be allowed to park in faculty/staff areas (except the special reserved parking places), commuter designated areas, and visitor designated areas.  They are expected to adhere to campus traffic and parking regulations.  Any citations received must be paid through DPT.  Any unpaid fees or fines must be paid before they will be issued a parking permit.

 

For more information or to purchase a visitor parking pass or view parking zones and maps, visit The Department of Parking & Transportation Website.


Vendor Bids

To submit an electronic bid, please click on the link https://secure24.olemiss.edu/prelecbids/CurrentBids for more information. If electronic bid submissions are allowed, you may click on the word “Electronic”  beside the bid you are interested in. This action will take you to the submission page that details further instructions on how to submit your response. No responses will be accepted through the secure Vendor Portal.  If you have any questions regarding the bid process, please contact Procurement Services at (662) 915-7448 or bids@olemiss.edu.