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Office of Procurement Services
The University of Mississippi

Vendors

New Vendors

We are happy to hear that you would like to become a vendor with The University of Mississippi! Please find the necessary vendor forms below. You will need to download, complete, sign, save, and then upload the forms. After the forms are processed, you will receive a “Welcome” email with your unique vendor number. Please reach out to vendors@olemiss.edu or call Beth Palmer at (662) 915-7201 with any questions you may have. We look forward to doing business with you!

Please allow one week for processing vendor applications and forms.

 

If you are an employee for The University of Mississippi, your vendor application will not be processed. Please see UM Policy 10000357 for more information.

 

Current Vendors

The University of Mississippi is excited to be working with you! From time-to-time you will need to make updates to your vendor account, or sometimes we may request updated forms. When updating your account, we will request the same forms for new vendors be submitted for updates. Please find the necessary vendor forms below. You will need to download, complete, sign, save, and then upload the forms. Please reach out to vendors@olemiss.edu or call Beth Palmer at (662) 915-7201 with any questions you may have.

Please allow one week for processing vendor applications and forms. 

 

UM Departments

UM Departments, do you need help with searching for a vendor?  Check out the Vendor Search Help Document. If you receive a “Marked for Deletion” or “Blocked” message, please reach out to the vendor to submit an updated Vendor Application.

*If you do not have access to FK03 in SAP, connect with the person in your department who does. You can also gain access by completing one of the following SAP trainings: Grants Management, Budget and Line Items, or Purchase Order Reports.

 

Have questions about vendor numbers? Check out this Vendor Number help document.

United States Companies and Citizens (65 Vendor)

Please complete the vendor application below for United States companies and individuals. Forms will no longer be accepted via email and must be uploaded to the Vendor Application Submission Portal at the link below. Please email vendors@olemiss.edu for assistance.

 

If you are a current vendor, we may be contacting you via the information on your vendor record with the University to verify updates submitted for your vendor account.

 

*July 1, 2024: We will no longer accept W9s or Accounts Payable forms. A new vendor application will be required.

Vendor Application (download and save PDF)

Vendor Application Submission Portal

 

Do not email these forms. Upload them to the secure Vendor Application Submission Portal.

 

All pages and essential fields must be completed in order for the application to be processed. 

 

If you are an employee for The University of Mississippi, your vendor application will not be processed. Please see UM Policy 10000357 for more information.

International Companies (65 Vendor)

Please complete the W-8BEN-E below for international companies. Forms will no longer be accepted via email and must be uploaded to the Vendor Application Submission Portal at the link below.  International wire and United States ACH payment forms are also available below. Please email vendors@olemiss.edu for assistance.

 

W8-BEN-E (download and save PDF)

International Wire (download and save PDF)

United States ACH (download and save PDF)

Vendor Application Submission Portal

 

Do not email these forms. Upload them to the secure Vendor Application Submission Portal.

Non-United States Citizens (65 Vendor)

UM University departments, please visit Human Resources’ site at  https://hr.olemiss.edu/form13/ to complete the required vendor form. If the vendor is not receiving a check payment, please complete either the International Wire form or United States ACH form and submit it to the Vendor Application Submission Portal link below.

 

Link to Form 13-S

International Wire (download and save PDF)

United States ACH (download and save PDF)

Vendor Application Submission Portal

 

Do not email these forms. Upload them to the secure Vendor Application Submission Portal.

Vendor Resources

All purchases are governed by the University of Mississippi Terms and Conditions.

 

Please visit the links below to familiarize yourself with our purchasing requirements:

 

The University Department Directory can be found at https://olemiss.edu/departments/.

Vendor Parking

If a vendor is in a vehicle with a company logo painted on it, they do not need a vendor pass but only need to park in a legally marked space.  It is only when they do not have a company logo on their vehicle that they must get a permit.

 

All vendors in unmarked vehicles are required to register with the Department of Parking & Transportation (DPT) and display a parking permit. They will not be permitted to park in residential designated parking places or in parking spaces otherwise reserved by special posted signage (except they will be allowed to park in service vehicle only places) but will be allowed to park in faculty/staff areas (except the special reserved parking places), commuter designated areas, and visitor designated areas.  They are expected to adhere to campus traffic and parking regulations.  Any citations received must be paid through DPT.  Any unpaid fees or fines must be paid before they will be issued a parking permit.

 

For more information or to purchase a visitor parking pass or view parking zones and maps, visit The Department of Parking & Transportation Website.

Vendor Bids

To submit an electronic bid, please click on the link https://secure24.olemiss.edu/prelecbids/CurrentBids for more information. If electronic bid submissions are allowed, you may click on the word “Electronic”  beside the bid you are interested in. This action will take you to the submission page that details further instructions on how to submit your response. No responses will be accepted through the secure Vendor Portal.  If you have any questions regarding the bid process, please contact Procurement Services at (662) 915-7448 or bids@olemiss.edu.

Form 13 (UM Department Use Only)

See the corresponding vendor type above on this webpage. Only 15 or 65 vendors may be paid on Form 13.

 

Have questions about vendor numbers? Check out this Vendor Number help document.

Request for Payment (UM Department Use Only)

For reimbursements and refunds, please complete the RFP Vendor Application below. Once completed, upload the application to the secure RFP Vendor Application Submission Portal.

 

All UM employees, students, and third party vendors will need a vendor number in order to receive payment. Before submitting Vendor RFP Applications, search SAP vendor records. If they have traveled, received reimbursement, or received a payment in the past, they may already have a vendor number.

 

Need help searching for a vendor number? Check out the Vendor Search Help Document. See the vendor number prefixes below to help determine the type of vendor number required.

*If you do not have access to FK03 in SAP, connect with the person in your department who does. You can also gain access by completing one of the following SAP trainings: Grants Management, Budget and Line Items, or Purchase Order Reports.

 

Do not complete this application if your vendor has performed a service, if you are paying an invoice, or if your vendor is a non-U.S. citizen or company. For these vendor instances, please see the corresponding vendor type above on this page to complete the necessary forms.

 

RFP Vendor Application (UM Department Use Only)

RFP Vendor Application Submission Portal

Do not email these forms. Upload them to the secure Vendor Application Submission Portal.

 

Please allow up to one week for processing vendor applications and forms. 

 

RFP Vendor Blocks and Updates

If you receive a “Marked for Deletion” or “Blocked” message:

  • 65 or 15- reach out to the vendor to submit an updated Vendor Application (see corresponding vendor type above on the webpage)
  • 55- UM Departments submit a new RFP Vendor Application
  • 45- email vendors@olemiss.edu
  • 35- email vendors@olemiss.edu

 

If an existing vendor account needs to be updated:

  • 65 or 15- reach out to the vendor to submit an updated Vendor Application (see corresponding vendor type above on this page)
  • 55- UM Departments submit a new RFP Vendor Application
  • 45- UM Departments submit a new RFP Vendor Application
  • 35- The employee will need to update their information with HR. We only update employees’ vendor accounts via HR’s records.

RFP Vendor Number Prefixes

  • 35- UM Employee (includes student workers)
  • 45- UM Student
  • 55- Third Party U.S. Citizen (check payment only)
  • 65 or 15- Third Party (see the corresponding vendor type above on this page to complete the necessary forms)

 

Have questions about vendor numbers? Check out this Vendor Number help document.