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Office of Procurement Services
The University of Mississippi

Vendors

UM Departments Only: Form 13 and Request for Payment 

Please visit the Form 13 and Request for Payment page for vendor applications and forms.

 

Current UM Employees: Are you traveling or seeking reimbursement for a departmental expense you paid out of pocket? Do you know your vendor number? If not, please email vendors@olemiss.edu to check if you have one established.  Be sure to include your personnel number in your email. Including your vendor number on your forms is essential for timely processing of your information.

 

NOTE: Any person, including a student or employee, who is paid through Procurement will be assigned a vendor number in order to receive payment.

 

UM Departments, do you need help with searching for a vendor?  Check out the Vendor Search Help Document.

 

*If you do not have access to ZFK03 in SAP, connect with the person in your department who does. You can also gain access by completing one of the following SAP trainings: Grants Management, Budget and Line Items, or Purchase Order Reports.

 

Have questions about vendor numbers? Check out this Vendor Number help document.

United States Companies and Citizens (65 Vendor)

Please complete the vendor application below for United States companies and individuals. Forms will no longer be accepted via email and must be uploaded to the Vendor Application Submission Portal at the link below. Please email vendors@olemiss.edu for assistance.

 

If you are a current vendor and needing to update information, please complete a new vendor application below. We may be contacting you via the information on your vendor record with the University to verify updates submitted for your vendor account.

NOTE:

  • July 1, 2024: We will no longer accept W9s or Accounts Payable forms. A new vendor application will be required.
  • Do not email these forms. Upload them to the secure Vendor Application Submission Portal.
  • All pages and essential fields must be completed in order for the application to be processed. 
  • Do not complete this application if you are an employee, international company, or non-U.S. citizen.
  • If you are an employee for The University of Mississippi, this vendor application will not be processed. Please see UM Policy 10000357 for more information. For an employee or student Request for Payment Vendor Application, visit the UM Departments Only: Form 13 and Request for Payment page.

International Companies (65 Vendor)

Please complete the W-8BEN-E below for international companies. Forms will no longer be accepted via email and must be uploaded to the Vendor Application Submission Portal at the link below.  Please email vendors@olemiss.edu for assistance.

 

International Companies Payment Methods:

  • For check payments, the United States address on the W-8BEN-E will be used.
  • For direct deposit payments for United States bank accounts, complete the United States ACH form and submit it to the Vendor Application Submission Portal.
  • For international wire payments, the International Wire Form should be completed and submitted through the Vendor Application Submission Portal during the initial vendor record setup.
  • Please note that a new International Wire Form must be submitted with each invoice when requesting payment.

Notice to International Companies and Citizens
Effective June 1, 2025

All wire payment information must be submitted through the secure International Wire Submission Portal for each payment processed via wire transfer. This applies to all international companies and individuals.

International Wire Information Form (PDF)

Instructions:

  1. Complete the required International Wire Information Form.
  2. Upload the completed form through the Wire Submission Portal.
  3. After submission, a “Success!” pop-up message will confirm that your form has been uploaded successfully.

Please ensure this process is followed for every wire payment to avoid delays in processing.

NOTE: Do not email these forms. Upload the International Wire forms to the secure International Vendor Wire Submission Portal. Upload the United States ACH forms to the secure Vendor ACH Submission Portal.

Non-United States Citizens (65 Vendor)

Please complete Form 13-S below for non-U.S. citizens. Submit Form 13-S to International Student & Scholar Services. For questions about Form 13-S, please refer to the International Student & Scholar Services contact information on the form or by visiting International Student & Scholar Services

  • For services rendered by a non-US-citizen individual or a stipend paid to a non-US citizen participant.
  • A Form 13-S cannot be used for a current employee, including a student employee.

Non-U.S. Citizens Payment Methods:

  • For check payments, the United States address on the Form 13-S will be used.
  • For direct deposit payments for United States bank accounts, complete the United States ACH form and submit it to the International Vendor Wire Submission Portal.
  • For international wire payments, complete the International Wire form and submit it to the International Vendor Wire Submission Portal.

 

Notice to International Companies and Citizens
Effective June 1, 2025

All wire payment information must be submitted through the secure International Wire Submission Portal for each payment processed via wire transfer. This applies to all international companies and individuals.

International Wire Information Form (PDF)

Instructions:

  1. Complete the required International Wire Information Form.
  2. Upload the completed form through the Wire Submission Portal.
  3. After submission, a “Success!” pop-up message will confirm that your form has been uploaded successfully.

Please ensure this process is followed for every wire payment to avoid delays in processing.

 

NOTE: Do not email these forms. Upload the International Wire forms to the secure International Vendor Wire Submission Portal. Upload the United States ACH forms to the secure Vendor ACH Submission Portal.

Vendor Resources

All purchases are governed by the University of Mississippi Terms and Conditions.

 

Please visit the links below to familiarize yourself with our purchasing requirements:

Here are some additional helpful links:

The University Department Directory can be found at https://olemiss.edu/departments/.

Vendor Bids

To submit an electronic bid, please click on the link https://secure24.olemiss.edu/prelecbids/CurrentBids for more information. If electronic bid submissions are allowed, you may click on the word “Electronic”  beside the bid you are interested in. This action will take you to the submission page that details further instructions on how to submit your response. No responses will be accepted through the secure Vendor Portal.  If you have any questions regarding the bid process, please contact Procurement Services at (662) 915-7448 or bids@olemiss.edu.

Vendor Parking

If a vendor is in a vehicle with a company logo painted on it, they do not need a vendor pass but only need to park in a legally marked space.  It is only when they do not have a company logo on their vehicle that they must get a permit.

 

All vendors in unmarked vehicles are required to register with the Department of Parking & Transportation (DPT) and display a parking permit. They will not be permitted to park in residential designated parking places or in parking spaces otherwise reserved by special posted signage (except they will be allowed to park in service vehicle only places) but will be allowed to park in faculty/staff areas (except the special reserved parking places), commuter designated areas, and visitor designated areas.  They are expected to adhere to campus traffic and parking regulations.  Any citations received must be paid through DPT.  Any unpaid fees or fines must be paid before they will be issued a parking permit.

 

For more information or to purchase a visitor parking pass or view parking zones and maps, visit The Department of Parking & Transportation Website.