Purchasing
Purchasing procedures vary within the University community. The following links should provide you with the appropriate directions to take, while complying with the Laws of the State of Mississippi and University policies.
PROCUREMENT MANUAL
Check out Requisition Tips and Purchasing FAQs for commonly asked questions.
Please email:
- purchase@olemiss.edu with general questions about purchases.
- bids@olemiss.edu with questions about bids.
- prepayment@olemiss.edu with any prepayment information or questions.
- craf@olemiss.edu with questions or information about contract routing.
- solesource@olemiss.edu with sole source information or questions.
- vendors@olemiss.edu for questions about becoming a vendor or updating your vendor account. Visit https://procurement.olemiss.edu/new-vendor-application/ to complete a vendor application.
Contract Routing Approval
Prepayment
- Prepayment Approval Form
- Prepayment Portal–Portal is currently unavailable. Please use the email address prepayment@olemiss.edu.
Sole Source
- Sole Source Request
- Sole Source Purchases– Review & Approval Process
State Contracts
Competitive Contracts
The following are examples of commonly used competitive contract suppliers.
Office Supplies
Office Paper
Negotiated Contracts
The following are examples of commonly used negotiated contract suppliers.
Copiers
- Multiple Manufactures to include Canon, HP, and Sharp
Laboratory Equipment
- Multiple Vendors to include Agilent Technologies, Fisher Scientific and Nikon
Cooperative Contracts
The following are examples of commonly used cooperative contract suppliers.
Equipment Rental
- Multiple Vendors to include Herc, United Rental, and Sunbelt.
Floor Covering
- Multiple Vendors to include Mannington Mills, Mohawk Industries and Shaw
Purchasing Guidelines and Resources
- Copier Guidelines– Refer to this guide when submitting purchase requisitions.
- G/L Account Listing– G/L Codes with Descriptions
- Goods Receipts– Click here for GR procedures.
- IT Purchases and Lifecycle Costs– guidelines for purchasing software and hardware
- ITS Express Products list – purchasing computer and software supplies
- Minority Vendors – Minority Vendors Registered with the MDA
- Purchasing Policies
- Rental of Non University Owned Space – Refer here for requirements.
- Requirements for Submitting Payment Requests Effective April 15, 2023
- State Contract Purchases – Check to see if your item is on the current listing.
- State of Mississippi Procurement Manual – reference of purchasing guidelines
- Vehicle Justification Form– available download
- Vendor Rental Agreement– available download