Travel for UM Employees & Students
It is the policy of the University that all reasonable and necessary expenses for official travel incurred by University employees are reimbursed according to the laws of the State of Mississippi.
If you are employed by The University of Mississippi or a student of The University of Mississippi, please visit the links below for Travel guidelines. If you are not affiliated with the University, please visit Account Payable’s page for Third Party Travel.
Traveler Responsibility Reminder
It is the traveler’s responsibility to be familiar with all travel requirements before traveling.
Please review the University of Mississippi Travel Policies prior to any university-related travel.
Being informed helps ensure your travel is compliant and reimbursed appropriately.
Understanding Travel Advances
A travel advance is similar to borrowing money from the university to cover upcoming travel expenses.
To clear the advance, you must submit a travel reimbursement form that documents how the money was spent. This form accounts for the advance and ensures it is properly reconciled.
Until you turn in the reimbursement form, the advance remains on record as money owed.
Please email travel@olemiss.edu with any questions about employee travel.
Travel Form Assistance by Last Name
To ensure more efficient support, Travel Forms are assigned based on the traveler’s last name:
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A – L: Contact Cindi Crocker
Email: cjnewma1@olemiss.edu -
M – Z: Contact Madison Lorenzo
Email: mclorenz@olemiss.edu
Please reach out to the appropriate contact with any questions or for help with your travel forms.
UM Employee Travel Record
Tips for Using the Campus Management Travel Link
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The travel information is for personal use only; employees can only view their own travel records.
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You must enter a beginning and ending date to view travel history.
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To see all trips, use 09/01/2000 as the start date and a future date for the end date.
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A list of trips will appear; double-click a trip number to view details.
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The travel statement shown matches the one emailed after trip completion.
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Each listing includes: trip number, departure date, city, country, and a brief trip purpose.
View your personal travel online with your Web ID
Travel Guidelines
Choosing Transportation | |
Airline Travel Policy
Airport Parking -This is an optional service benefit for UM employees and is not required for employee travel. |
Instructions for Obtaining Airline Quotes
The University of Mississippi does not advance funds nor reimburse funds for personal flight credits. |
International Travel Policy | International Travel Approval Form
CONVERTING FOREIGN CURRENCY FOR INTERNATIONAL TRAVEL Instructions Important Note for International TravelCollision Damage Waiver (CDW) or Loss Damage Waiver (LDW) insurance must be purchased when renting a vehicle for international travel.This requirement ensures adequate protection in the event of an accident or damage to the rental vehicle outside the United States. |
Lodging Policy | |
Meal Reimbursement Policy | Meal Reimbursement – How to find the rates
MEAL RATES–MAXIMUM DAILY MEAL ALLOWANCE
Updated Meal Per Diem Guidelines – Effective February 14, 2024
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Online-Conferences | |
Private Vehicle Policy | Mileage Reimbursement Authorization Form
How to Calculate Mileage
Mileage Reimbursement Rates
Rental vs. Personal VehicleUse the Rental vs. Personal Car Expense Calculator to determine the most cost-effective travel option. This tool helps evaluate whether a rental or personal vehicle should be used for business travel. |
Rental Car Policy |
Important Note for International TravelCollision Damage Waiver (CDW) or Loss Damage Waiver (LDW) insurance must be purchased when renting a vehicle for international travel.This requirement ensures adequate protection in the event of an accident or damage to the rental vehicle outside the United States.
In-State Contract Rental Car Contracts
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State Travel Agency Policy | State Contracted Travel Agencies |
Student Group Travel Policy | |
Travel Advance Policy | |
Travel Authorization Policy | Travel Authorization Form and International Travel Approval Form
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Travel Reimbursement Policy | Travel Reimbursement Forms
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Waiver Request Policy | Pre Travel Waiver Request Form
Post Travel Waiver Request Form
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