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Office of Procurement Services
The University of Mississippi

Form 13 (UM Department Use Only)

For Form 13 payments, please complete one of the applications below. Only 15 or 65 vendors may be paid on Form 13.

 

U.S. Company or U.S. Citizen (65 Vendor)

 

International Company (65 Vendor)

 

Non-U.S. Citizen (65 Vendor)

 

Do not email these forms. Upload them to the secure application submission portals.

 

Please allow up to one week for processing vendor applications and forms.

 

Have questions about vendor numbers? Check out this Vendor Number help document.

 

Need help searching for a vendor number? Check out the Vendor Search Help Document.

Request for Payment (UM Department Use Only)

For reimbursements and refunds, please complete the RFP Vendor Application below. Once completed, upload the application to the secure RFP Vendor Application Submission Portal.

 

All UM employees, students, and third party vendors will need a vendor number in order to receive payment. Before submitting Vendor RFP Applications, search SAP vendor records. If they have traveled, received reimbursement, or received a payment in the past, they may already have a vendor number.

 

Need help searching for a vendor number? Check out the Vendor Search Help Document. See the vendor number prefixes below to help determine the type of vendor number required.

 

*If you do not have access to ZFK03 in SAP, connect with the person in your department who does. You can also gain access by completing one of the following SAP trainings: Grants Management, Budget and Line Items, or Purchase Order Reports.

 

Employee, Student, U.S. Citizen (35, 45, or 55 Vendor)

 

Do not email these forms. Upload them to the secure application submission portals.

 

Please allow up to one week for processing vendor applications and forms.

 

Do not complete this application if your vendor has performed a service, if you are paying an invoice, or if your vendor is a non-U.S. citizen or company. For these vendor instances, please see the corresponding 65 vendor type below to complete the necessary forms.

 

U.S. Company or U.S. Citizen (65 Vendor)

 

International Company (65 Vendor)

 

Non-U.S. Citizen (65 Vendor)

 

RFP Vendor Blocks and Updates

If you receive a “Marked for Deletion” or “Blocked” message:

  • 65 or 15- reach out to the vendor to submit an updated Vendor Application (see corresponding vendor type above on the webpage)
  • 55- UM Departments submit a new RFP Vendor Application
  • 45- email vendors@olemiss.edu
  • 35- email vendors@olemiss.edu

 

If an existing vendor account needs to be updated:

  • 65 or 15- reach out to the vendor to submit an updated Vendor Application (see corresponding vendor type above on this page)
  • 55- UM Departments submit a new RFP Vendor Application
  • 45- UM Departments submit a new RFP Vendor Application
  • 35- The employee will need to update their information with HR. We only update employees’ vendor accounts via HR’s records.

RFP Vendor Number Prefixes

  • 35- UM Employee (includes student workers)
  • 45- UM Student
  • 55- Third Party U.S. Citizen (check payment only)
  • 65 or 15- Third Party (see the corresponding vendor type above on this page to complete the necessary forms)

 

Have questions about vendor numbers? Check out this Vendor Number help document.