Accounts Payable
Please email payables@olemiss.edu with questions about reimbursements or payments.
Spending Policies
Form 13
Form 13 Documentation Portal Guidelines
Use this portal ONLY for Form 13 submissions with the payment type:
✅ Payment in Full Made Now
File Requirements
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Submit ONE PDF file per Form 13
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File name must include:
Form 13 Doc# + Payee Name
(Example: Form 12345678 Jon Davis) -
Do NOT combine multiple Form 13s into a single file
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Do NOT send hard copies if uploaded — only ONE copy is needed
❌ DO NOT Use This Portal For:
Form 13s with payment type:
❌ Issue Purchase Order
➡️ Instead, email all invoices related to POs to:
payables@olemiss.edu
Subject line must include:Form 13 Number + Purchase Order Number
Form 13 Forms
- Form 13 Contractor Payment Form (Word Document)
- Form 13 Contractor Payment Form (Editable PDF)
- Consultant/Participant Reimbursement Expense Form (Editable PDF)
- Please visit the E-form page for Form 13.
Form 13 Vendors
Please visit Vendors: Form 13 and RFP for more information and forms.
Request for Payment (RFP)
RFP Forms
- Request for Payment (Excel Document)
- Request for Payment (Editable PDF)
- Request for Payment with Additional Lines (Excel Document)
- Request for Payment with Additional Lines (Editable PDF)
RFP Supplemental Forms
- Consultant/Participant Reimbursement Expense Form (Editable PDF)
- UM Food Purchase Form (Editable PDF) MANDATORY ATTACHMENT SUBMITTED WITH RFP FORM
- Instructions for Food Purchase Form
- Ship To Home Justification
RFP Vendors
Please visit Vendors: Form 13 and RFP for more information and an RFP Vendor Application.
Invoices Paid with Purchase Orders
Invoices Paid with International Wires
Notice to International Companies and Citizens
Effective June 1, 2025
All wire payment information must be submitted through the secure Wire Submission Portal for each payment processed via wire transfer. This applies to all international companies and individuals.
International Wire Information Form (PDF)
Instructions:
- Complete the required International Wire Information Form.
- Upload the completed form through the Wire Submission Portal.
- After submission, a “Success!” pop-up message will confirm that your form has been uploaded successfully.
Please ensure this process is followed for every wire payment to avoid delays in processing.
International Vendor Wire Submission Portal
Prepayments
If your intended purchase includes a prepayment, a prepayment justification (Prepayment Approval Form) must be completed and submitted to Procurement Services.
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Prepayments under $5,000 may be approved by the Director of Procurement Services or their designee.
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Prepayments over $5,000 require approval from the IHL Commissioner or Board, in accordance with IHL Policy 707.03.
Please note: AppleCare purchases under $5,000 are exempt from the prepayment justification requirement.
- Prepayment Approval Form
- Prepayment Portal–Portal is currently unavailable. Please use the email address prepayment@olemiss.edu.
Contracts
Goods Receipts
Please visit the Receiving section for detailed information regarding goods receipts and the process for submitting a goods receipt request.
Goods Receipt Short Form (log into Box, download, and save PDF)
Goods Receipt Long Form (log into Box, download, and save PDF)
Goods Receipts Request Portal (UM Department Use Only; log into Box)
Important: Do not submit a goods receipt request without first verifying that you have physically received the item(s) associated with the request.
Copiers
General Ledger (G/L) Codes