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Office of Procurement Services
The University of Mississippi

Receiving

The Receiving Department in Procurement Services is generally the delivery point for shipments of equipment and supplies coming into the university. Under normal circumstances, shipments received in Procurement Services will be delivered by Receiving personnel to university departments the same day or no later than the next business day. The delivery of large shipments (size or quantity) will be arranged through the Physical Plant. Receiving personnel are not authorized to unpack boxes, set up merchandise, or make a delivery to multiple points within a department.

 

Email receiving@olemiss.edu with any questions you may have about deliveries or goods receipts.

Goods Receipts

To request goods receipts, UM departments should complete one of the forms below and submit it to the secure Goods Receipts Request Portal. The GR Short Form should be submitted for smaller goods receipts requests. The GR Long Form should be used for larger goods receipts requests. Save your document as the PO number and current date.

 

NOTE:

  • DO NOT SUBMIT a GR Request until you have a purchase order created.
  • Purchase orders will start with 4500XXXXXX. Please ensure that a purchase order is entered correctly on the form.
  • The uploader and the attester MUST be same the person, or the uploader is attesting “on behalf of…”
  • Do not attempt to alter forms. Altered forms will not be processed. 
  • Only one Purchase Order is allowed on each GR form.
  • Subscriptions/ Annual Memberships do not require Goods Receipts.
  • Invoices should be emailed to payables@olemiss.edu. Do not upload invoices to the GR portal.

 

Goods Receipt Short Form (log into Box, download, and save PDF)

Goods Receipt Long Form (log into Box, download, and save PDF)

Goods Receipts Request Portal (UM Department Use Only; log into Box)

 

Multiple GR Forms can be uploaded to the GR Request Portal at the same time.

 

Need help with completing the Goods Receipt Request? Check out this Goods Receipt Request Help document (log into Box).

Goods Receipt Movements

103 movement

  • arrived at Receiving
  • requires department approval within 48 hours
  • Receiving issues GR

105 movement

  • arrived at Receiving
  • approved by department within 48 hours
  • Receiving issues GR

101 movement

  • arrived at the department
  • department requests GR

104 movement

  •  reversal of 103 GR

102 movement

  • reversal of 101 GR

Receiving Resources