Procurement Card
The Procurement Card Program provides users in departments with a Visa credit card to use in making allowable, small dollar commodity purchases for University business. All charges are the liability of the University. Please review the information below for Procurement Card guidelines.
Purchasing Food with the Procurement Card
Effective October 1, 2024, all non-travel food purchases made by University of Mississippi departments, offices, or units must be accompanied by a Food Purchase Form, as part of our updated procurement procedures. This form is required for any food or beverage expense not related to travel, regardless of the funding source or the amount of the purchase.
The form ensures proper documentation and adherence to university policies, including the justification for the purchase, its alignment with University activities and its alignment with the mission of the department, office, or unit. It will also streamline the approval process and assist Procurement Services in ensuring all purchases are compliant with university guidelines.
Instructions for Food Purchase Form
Request For Initial, Additional Or Changes To Procurement Cards
All requests for new cardholders will be done by submitting a Cardholder Information Sheet, Hierarchy Chart, and a signed Cardholder Agreement which will be given out during the required training session. Changes to current cardholders may be done by sending a memo to Pam Bolen in Procurement Services or by e-mailing her at pmbolen@olemiss.edu. The forms will be processed through the Office of Procurement Services which will forward them to the credit card issuer.
All requests for procurement cards must be approved by the Department Head and the Office of Procurement Services.
Please refer to the Procurement Card Manual for any questions you may have regarding use. (PDF Format)
| Hierarchy Chart | EXCEL | |
| Sign-out Sheet | EXCEL | |
| Telephone Order Log | EXCEL | |
| Cardholder Agreement Form | WORD | |
| Cardholder Information Form | PDF (Editable) | |
| Dollar General Tax Exemption Certificate |
To report lost or stolen card: Immediately Call
1-888-934-1087
When calling Regions Bank, inform them that this is a “Procurement Card”.