Office of Procurement Services

The University of Mississippi

How to buy goods and services for the University of Mississippi

1. Create a SAP Requisition and a purchase order will be issued for items over $5,000.00 and all services.*

2. Use the small purchase Procurement card for items less than $5,000.00.

3. Request for payment form only for:

  • Entertainment expenses (meal & catering)
  • Reimbursements only when purchase order or credit card unacceptable.
  • University sponsored conference and meeting expenses.
  • Gasoline credit card charges
  • Petty cash reimbursements
  • Medical expenses
  • Approved moving expenses
  • Related expenses of professional services processed on form 13
  • Awards, fellowships and scholarships

4. Form 13’s (Services)*

  • Individuals
  • Consultants

 

General Dollar Values for Purchases*

  • Purchases $5000 or less only require one quote
  • Purchases from $5000.01  up to and including $50,000 require two quotes
  • Purchases $50,000.01  and above require sealed bids

Exceptions: 

 

*Per IHL Board of Trustees Policy 707.01, Institutions of Higher Learning (IHL) Board approval is required for all contracts that require a total expenditure of more than $250,000, all leases, and certain revenue contracts.  For questions, please contact Katherine Jones at extension 7450.  IHL Board of Trustees Policies and Bylaws  (pages 125-126)